6 Emails to Help You Nail the Recruitment Process

Finding a job is hard work. Very rarely do we find that one role which is a great mix of our existing skills, opportunity for growth, and an organization we are interested in. These email templates will help you nail the recruitment process for that role and may help you get that much closer to your dream job.

  1. Use this email to reach out to a recruiter for more information on a role that interests you. This can serve as your first point of contact.


My name is (YOUR NAME) and I am currently a (PROFESSION) at (YOUR COMPANY). I came across the job listing for (ROLE OF INTEREST) at (COMPANY OF INTEREST). There are a few reasons this role has peaked my attention and I think I have the skills required to excel in it and make it my own. My time at (YOUR COMPANY) has helped me become a truly autonomous worker who is looking for their next opportunity to learn and grow.

My time here has led to me perfecting my communication, time management, and leadership skills. While working on (RECENT PROJECT) I also had the opportunity to develop my (TECHNICAL SKILL RELEVANT TO NEW ROLE) while growing into a real team player.

Thank you for your time in advance and I look forward to connecting with you to learn more about (COMPANY OF INTEREST)



2. Use this email when you are applying for a job you saw online. Platforms you might explore include LinkedIn, Indeed, Zip Recruiter, or a company’s hiring page.

P.S. Don’t forget to attach a resume and cover letter!


My name is (YOUR NAME) and I wanted to send across my application for the (ROLE OF INTEREST) position at (COMPANY OF INTEREST). I came across this role on (PLATFORM YOU SAW POSTING ON) and immediately knew it would be a great fit for myself

I believe that my skills and experiences (highlighted in my CV and cover letter attached below) have prepared me to excel in this role as well as fit (COMPANY OF INTEREST)’s organizational needs.

I hope to hear from you soon and discuss this opportunity further!



3. Use this email if you have already applied for a role and want to personally follow up with a recruiter or hiring manager from the company.

Once again, remember to attach your resume.


I hope you have had a great week! I’m (YOUR NAME) and I’m reaching out because I recently applied for the (ROLE YOU APPLIED FOR) position I saw on (PLATFORM YOU APPLIED ON). I noticed you are the hiring manager for (ROLE YOU APPLIED FOR) on LinkedIn.

I’m not sure if you’re the right person to contact, but I thought I’d reach out and introduce myself.

If you’re open to it, I’d love the opportunity to learn more about you and (COMPANY OF INTEREST). Would you be free for a 15-minute call on Wednesday, say 2 pm (I can work around your schedule so feel free to let me know anytime that works)? I’ve also attached my resume in case it helps.

I really appreciate your consideration and look forward to hearing from you.

Thank you,


4. Use this email once you have applied to a position and know who the hiring manager is. This can be a great way to get one step ahead of other applicants.


I recently applied for the open (ROLE YOU APPLIED FOR) position. I know how busy you are, but I just wanted to touch base and check in on the timeline for your decision. I’m excited about the opportunity to be a part of (COMPANY YOU APPLIED TO) and further develop my (TECHNICAL SKILL FOR THE ROLE) / work on (PROJECT RELATED TO ROLE).

I’d really appreciate the chance to talk about how my experience (RELEVANT HARD AND SOFT SKILLS/SPECIFIC SKILLS REQUIRED FOR THE ROLE) can help your team grow to its full potential. I’ve attached my resume and cover letter for your convenience and am happy to provide any additional details as you move on to the next stage of the hiring cycle.

Looking forward to your response.



5. Use this email once you have had the first round of interview with the recruiter to help you stand out as a valuable applicant with excellent personable skills.


I sincerely enjoyed my conversation with you about the (ROLE INTERVIEWED FOR) at (NAME OF COMPANY). In particular, I found the account you gave me of your own career path and journey at (NAME OF COMPANY) very encouraging. As someone who’s aspiring to build my career in the (INDUSTRY/ROLE APPLIED FIR), it was extremely enriching to better understand the way you have developed your knowledge in this field.

I would like to thank you for your time and the oppurtunuty to interview for the (ROLE YOU ARE APPLYING FOR).



6. Use this email when you have completed at least one round of interviews at the company you are interested in and have discussed an upcoming project or expansion they are headed towards.


Thank you for taking the time to speak with me about the (ROLE YOU APPLIED FOR) position. It was great to meet/talk/e-meet you and learn more about (NAME OF COMPANY) and the duties associated with this role.

I’m very excited about the opportunity to join (NAME OF COMPANY). I am especially intrigued by the details you shared regarding (PROJECT DISCUSSED). I am confident that my background in (TECHNICAL SKILL) will enable me to fulfill your needs and support the organisation’s vision for growth. Please feel free to reach out if you have any other questions.

Thanks once again,


As with everything in life, none of this is a guarantee that you will land a job just by using these emails. They can however, help set you apart from other candidates and get you one step closer to recruitment.

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